Events Support Working Group

Scope of responsibilities

The group supports organizers of Django-related events globally, including DjangoCon conferences. The group acts on behalf of the DSF Board to:

Be the point of contact for organizers to ask questions and seek guidance.
Proactively provide support to event organizers.
Debrief with organizers after events.
Maintain shared resources to facilitate continuity and knowledge transfer between events.
Actively promote diversity and inclusion in event support practices, encouraging organizers to create inclusive events that welcome and represent diverse communities.

For DjangoCon events, the working group will:

Liaise with DEFNA (Django Events Foundation North America) who oversee DjangoCon US.
Manage and execute the Call for Organizers process for DjangoCon Europe, providing the DSF board with both a non-binding list of general criteria AND reviews of concrete proposals.
Assist DjangoCon Europe organizers with event planning, logistics, and execution.
Work with DjangoCon Africa organizers to make this event sustainable.
Work with the Social Media Working Group to promote events

Initial membership

The group has a small initial membership, with the goal of expanding to 7-10 members able to represent

Current members:

Chair: Thibaud Colas
Co-Chair: David Vaz
Board Liaison: Thibaud Colas
Other members:
- Theresa Seyram Agbenyegah
- Benjamin Balder Bach
- You?

Future membership

Membership is open to community members who are interested in supporting Django events. While experience organizing Django conferences and events is valuable, it is not strictly required. We’re looking for members with diverse backgrounds and experiences, that can respond to the needs of event organizers worldwide.

Members join the group for a term of 12 months. At the end of this term, they need to opt into staying involved to keep being a member of the group.
Individuals can self-nominate with the Apply to join the Events support WG.
Membership is self-managed: The working group will vote (50%+1) to approve or deny new members.
The working group will directly vote on new Chair/Co-Chair (50%+1).
The Chair / Co-Chair will be responsible for coordinating the group, scheduling meetings, renewing the group’s membership, and ensuring that the group’s activities align with its scope and responsibilities.

Budget

The group has no dedicated budget, and does not manage funds on behalf of the DSF.

Comms

Group coordination will occur via a new #events-support channel on the DSF Slack.
Coordination with other groups and teams, and external relations via a DSF-provided contact email: (events-support at djangoproject dot com).
Regular synchronous meetings will take place via video conferencing monthly.

Reporting

The working group will provide quarterly written reports to the DSF board, outlining ongoing activities, progress, challenges, and recommendations. Additionally, critical updates related to DjangoCon events will be communicated in real-time to the board as necessary.

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